TERMS + CONDITIONS

By working with Undercranked Represents Ltd, you agree to comply with our company Terms and Conditions listed below. In addition, our Data Privacy Policy (DPP) and Data Processing Agreement (DPA) are to be taken and included as part of these Terms and Conditions from that date. Any negotiated changes, additions or deletions to these Terms and Conditions shall be confirmed in writing. References to ‘The Agent' or 'Agency' within the Terms and Conditions mean Undercranked Represents Ltd.

GENERAL

• Talents and corresponding costs and prices are subject to availability prior to confirmation with The Agency.

• Exact work terms and conditions negotiated and agreed by the agent on behalf of Talents may differ considering the specific needs of each job.

• All discussions and subsequent agreements concerning any particular or upcoming jobs must be made with and via The Agent. This includes, but is not limited to, terms and conditions, meetings, online meetings, and phone calls required by the client prior to job confirmation and for all workdays. 


• All Crew and Talent agreements, contracts, Talent services, fees and/or remuneration are negotiated by The Agent/Agency and agreed between The Agency and The Client and by The Agency directly in writing or email.

• Upon job completion, The Client will be invoiced by The Agency, and in accordance with The Agency Terms and Conditions and those stipulated within The Client Booking Agreement .

• To proceed and ‘Confirm’ status on any project, The Agency (Undercranked Represents Ltd) requires written Booking Agreements and/or Contracts in place, during office hours, 24 hours prior to the initial work date.

• Company-relevant non-disclosure agreements are reviewed at the discretion of The Agency.

• Stills, print, luxury brands, table-top, fashion jobs are subject to a 20% Agency Fee.

• For those working at less than usual and standard industry rates, an Agency Fee may be charged.

• Additional services should be discussed, agreed upon and confirmed in writing. 

  

AGREEMENT

• The signed ‘Booking Agreement’ (Contract), together with The Agency Terms and Conditions, shall form The Agreement made between the parties that relates to each booking made.

• No variation or amendment of The Agency Booking Agreement shall be effective or binding on The Agent or Agency unless agreed in advance in writing and signed by The Agent or Agency representative. In the event of inconsistency, the Terms and Conditions as stated here shall prevail.

• The Agency Booking Agreement form containing the terms of the booking must be signed and returned by The Client to The Agency prior to the commencement of the job no later than 4pm, 24 hours prior to the initial workday.

• Failure to sign and/or return The Agency Booking Agreement by The Client, and subsequent proceeding with the Booking will be deemed as acceptance of Undercranked Represents Ltd Terms and Conditions and those stipulated within The Client ‘s Booking Agreement.

• In the event The Talent is instructed by The Client to provides services to The Client following receipt of the Booking Agreement but prior to signature and subsequent return of The Agreement to The Agency, the job will be deemed as ‘Confirmed’ in accordance with Company Terms and Conditions and as stipulated within The Client’s Booking Agreement.

• The Client or any other person on their behalf or connected with them must not obtain The Talent signature on any document or attempt to make verbal agreements, and any such signing or proposed verbal agreement with The Talent. These are not binding on TheTalent, The Agent or Agency.

• Should additional workdays be requested by The Client directly to The Talent, and without notice or agreement with The Agency, these will be charged at The Client’s existing rates and terms.

• Secondary agreements, contracts and similar must be requested by The Client in writting and prior to any job confirmation and an hourly legal fee may be charged to The Client.

• Unless agreed otherwise, The Agency Terms and Conditions as stipulated are overriding.
  

PRODUCTION

• Upon signing a ‘Booking Agreement’, the job will be deemed as ‘Confirmed’ as stipulated and within The Agency Terms and Conditions.

• It is the Client’s responsibility to inform The Agent of any changes to The Agreement and Talent requirements prior to job commencement.  

• The Client shall ensure to inform and ‘cc’ The Agent into all relevant written communication with The Talent. 


• Following agreement, and upon job confirmation, the Agency can provide Talent contact information and similar to The Client. 


• Below the Line talents and heads of department are normally hired for a 10-hour day with overtime charged at a standard T1.5 per hour (presence onsite including a 1-hour lunch break, unless otherwise specified) within industry guidelines and APA terms.

• Pre-call time and incomplete lunch breaks are subject to overtime charges at the agreed hourly rate. 
  

HEALTH + SAFETY

• The Client will ensure that all workdays are completed according to industry safety guidelines.

• It is The Client’s responsibility to carry out a proper risk assessment of the location, equipment, working conditions ,and note any risk to Health and Safety.
  

INSURANCE

• All insurance, including travel, public and employer’s liability and/or production insurance, will be provided by the client. This should be confirmed in writing as part of each agreement. 


• The Client will procure the necessary insurance cover with a reputable insurance provider to protect against such cancellation and any associated liability, and The Agency shall not be liable to The Client for any costs incurred as a result of such cancellation.

• In the event equipment is required/instructed by The Client and hired via The Talent, in addition to transportation and travel costs, The Client will provide appropriate equipment insurance cover for possible theft , damage, travel and similar. 

  

TRAVEL + EXPENSES

• The Client is responsible for the provision of nutritious meal and beverage requirements for The Talent (considering dietary requirements and appropriate beverage) during any working day and in the event catering or similar is not provided by The Client, a standard per diem will be charged.

• It should be noted that it is The Client’s responsibility to inform The Agent in writing of any expense cost or restrictions prior to job confirmation.

• Where parking spaces are required by The Talent , The Client will arrange and provide spaces in advance.

• Travel made by The Talent following wrap for productions outside of the M25 will be charged to The Client as ‘door to door overtime’ at T1.5 on the agreed daily rate.

• Petrol costs for transport of equipment and travel outside of the M25 are charged at 45p per mile.

• Parking or congestion charges made during production will be covered by The Client .
  

ACCOMMODATION

• If required The Client will arrange and provide appropriate single room accommodation in advance for The Talent.

• The Client will arrange travel and accommodation in advance and provide The Agency with details such as pick up times, and accommodation details prior to job commencement.
  

CONDUCT

• Talents will endeavour to be hospitable and polite, and dress appropriately to the circumstance. The Client is expected to behave in a similar manner.

• The Client should notify The Agent of any work or job issues as early as possible and prior to the job completion to allow any problems to be solved in a timely manner.

• In the event The Client is unhappy with The Talent’s performance during a job or production, The Client will provide The Agency reasons in writing and where applicable, notice within a 24-hour notice period. Payment will be made by The Client’s within the existing Booking Agreement for full rates and overtime worked by The Talent and to the agreed date of the written request  made by the client.

• It should be noted that cause for dissatisfaction must be reported The Agency in writing and during the job or assignment. Without this, The Agency disclaims all responsibility for any loss, financial or similar, howsoever caused.

• The Agency is unable to accept written reproach or finance requests for discount or similar following job competition by The Talent.
  

PAYMENT

• Full payment is required  by The Agency following job completion and upon invoice.

• Payment must be received in Sterling (GBP) and made by either BACS or bank transfer. 

• For Clients based outside of the UK, all payment is required as  clearance in advance.

• Narrative, feature and short film payment terms are within 7 days and upon weekly invoice. Outside of these and buyouts (flat rate), standard payment terms apply at 30 days upon invoice or as otherwise agreed. 


• Advance and 7 day payment terms may also apply to new clients, and, unless agreed otherwise, new clients are expected to pay a minimum of 50% 24 hours in advance of the initial work day by The Talent.

• Unless agreed otherwise, buyouts require payment in full 24 hours in advance of The Talent’s initial work day. 


• Alternative arrangements for payment may be made at the sole discretion of The Agent prior to job confirmation.

• The Agency is VAT registered and will charge VAT where applicable.

• The invoice date and The Client contact address are listed in accordance with the associated Booking Agreement and may not be changed following receipt of invoice by The Client. 


• Department budgets or spends are agreed between The Client and The Talent and transferred upon invoice by The Talent  by The Client.

• The Agency is unable to make any changes to the payment due date listed upon initial invoice by The Client.

• Notwithstanding the fact that secondary contracts and purchase orders may be an administrative necessity for The Client, The Agency requires full payment as stipulated in the Client Booking Agreement and in accordance with The Agency Terms and Conditions. 

• Late payments are charged interest at 8% statutory interest over the base rate as specified by UK law. 


• Frequently overdue payments made by a Client may be required as advance payment for future bookings.

• Unless advised otherwise, should payment be overdue by 30 days or more, formal action will be taken by The Agency against The Client.
  

CANCELLATIONS

• In the event the booking is cancelled or ‘pulled’, by The Client, The Client will pay cancellation fees to The Agency as specified within The Agency Terms and Conditions. 

• Should The Agency want to cancel a booking then it shall use reasonable endeavours to provide The Client with reasonable notice, take steps to offer to The Client a suitable replacement and/or substitute and take such other steps as are practicable to mitigate against such cancellation.

• Should The Talent terminate their agreement with The Agency once a job has been booked (pencilled or optioned) or confirmed,  The Client will complete the Agreement with The Agency and within The Client’s existing terms.

• Unless agreed otherwise in writing, all booked and confirmed jobs and assignments are subject to cancellation charges at the following rates:

• 7 or more days prior to the engagement: no cancellation fee applies.

• 6-4 days to the engagement, 50% of the agreed fee will be charged.

• 3-2 days to the engagement, 75% of the agreed fee will be charged.

• On the day prior to the engagement, 100% of the agreed fee will be charged.
  
  Applicable Law: The Law of England and Wales applies to this contract and our subsequent dealings.